Setup and Gather Materials [Feb. 9, 2012, 12:35 p.m.]
Make every attempt humanly possible to define the space as interactive. Move chairs into a circle. Set up design centers or stations so people can easily move about within the space. Break up the space as much as possible.
Gather Materials You'll most likely need some computers for your event (though it does depend on your theme and learning objectives - you can have a event without hardware ;). For group sessions and other brainstorming collaboration, the following are strongly recommended:
“Post-it” notes, in multiple colors and sizes
Flip-chart pads, with “Post-it” sticky backing if the budget permits
Colored markers and pens
Easels with clips to hold up flip-charts
Masking tape
Tell your peers what you gathered and how you set up your space. Pics or it didn't happen!